Salvage Management and Disposals (SMD): Clerk-Administration IV

Company Salvage Management and Disposals (SMD)
Reference # SMDSS01
Published 30/08/2021
Contract Type Permanent
Location East London, Eastern Cape, South Africa
Core purpose of the role

The job requires that the employee maintains the highest level of honesty and integrity as the incumbent will have access to company assets and confidential record storage areas.

Job Functions Administration
Industries Admin, Office & Support,Automotive
Key deliverables and outputs

Branch Operations

•Ensuring that all clients are welcomed and given correct information on questions or sent to the correct person in order to be assisted, general administration work.
•Ensuring that all assessors and insured clients are welcomed and given correct information on questions or sent to the correct person in order to be assisted, general administration work.
•Answers Branch calls within three rings (Company SLA).
•Courier / Post Making sure that all packages received are handed over to the correct staff member and that all documents etc. to be couriered to other branches are done so correctly and that Unify is kept up to date on all sent items for return references. Preparing parcels and printing waybill for packages send to other branches.
•Assist with Parts to Removed and Potential buybacks, on system and directly with the client.
•No keys, Spare Keys and manuals received from Head office. Test keys, Unify and 360 to be updated.
•Effectively manage Head office, other branches or customer queries.
•Branch filing.
•Assist where required and request to do so by Management (This includes all reasonable request.
•Delivered and Upliftment vehicles – follow up on 48hrs outstanding- Stock in on Unify.
•Ensure that all keys received are tagged correctly, handed in, and locked away.
•Receiving and Releasing of all keys for Bond Yard, Assessment Vehicles and Auctions.
•Branch vehicle releases from unify Repudiations / Withdrawn / Repairs.
•Update Unify daily on Move Stock to Bond for the Branch every four hrs.
•Assist to manage the daily monitoring and upkeep of the full process on 360 Standard Operating Procedure. Assist with 360, vehicle confirmations when needed.
•Manage the Daily responsibility for stock and contract amendments including filing.
•Branch investigations.
•Assist with stock take.
•Assisting with Auction Preparation.
•Printing and prepping the Auctioneer’s Sales List and the Master Vendor List along with Auction Catalogue prep and printing.
•Pulling all Auction and Online Sales keys.
•Registering clients and capturing correct information (KYC) for the auctions and ensure that all deposits are correct and captured on Auction Manager.
•Invoicing and reporting on STR’s, ensure that the clients adhere to SMD’s T&C’s and file all Invoices in accordance to FIC requirements.
•Handing to client / third party release notes and keys for sold vehicles and following up with clients to collect paid vehicle.
•Follow up on all unpaid invoices and complete the cancellation process where necessary
•Ensuring that all Registration documents for vehicles are accounted for, recorded on Unify / Handle all tasks from other Branches and dispatch Reg Doc’s accordingly. Record all movements of reg docs on Unify. Calling clients to collect Reg Docs. Completing a stocktake once a month on reg docs.
•Sale cancelations, Client deposit refunds.
•Process SUS Consignment Stock vehicles.
•Stocking in of all assessment and bond yard vehicles.

Internal customers
•Branch employees, inter-departments

External stakeholders
•Suppliers, Clients/Customers

Academic Qualifications

•Matric Certificate
•Computer Certificate


•Computer Literate – previous experience working on the computer

No criminal record

Work Experience

•At least 2-3 years’ experience working in an administration role
•At least 2-3 years’ experience working with clients
•Basic to Intermediate in MS Outlook/Word/Excel
•Team player
•Be able to work under pressure


•Health and Safety Compliance
•Existing Standard Operating Procedures
•SMD and Barloworld related policies and procedures


•Computer skills (Microsoft Office)
•Communication skills in English
•Excellent problem solving,
•Ability to manage multiple tasks and priorities
•Work under pressure

Job Closing Date 13/09/2021