RCL Foods: Payroll Controller

Closing Date 2021/05/30
Reference Number RCL210516-1
Company RCL Foods
Job Title Payroll Controller
Functions Payroll
Job Type Classification Permanent
Location – Town / City Pretoria
Location – Province Gauteng
Location – Country South Africa
Job Description RCL FOODS is seeking a Payroll Controller to join our HR Shared Services team based in Pretoria. This position reports to the Payroll Manager. The purpose of the role is to manage the business unit payroll function and generate accurate and timely monthly payrolls, work with HR and other departments to improve payroll processes and provide analysis of business unit payroll-related statistics.
Minimum Requirements 5 years’ experience in a payroll function Overseeing payroll of +/- 2000 Experience in a FMCG or similar large environment – advantageous 1-year SAP experience (preferable) Excel – Intermediate / Advanced Diploma in Accounting or BCom in Accounting
Duties & Responsibilities Payroll Control Receive and review information received for completeness, accuracy and authorisation. Process the monthly payroll ensuring that pension and other statutory and voluntary deductions has been accurately calculated, deducted and accounted for. Ensure that any correspondence relating to the payroll is properly actioned and filed. Manage the end to end processing of business unit payrolls. Liaise with staff and management on payroll related queries. Interpret awards/agreements and contracts in relation to overtime, shift allowances etc. Calculate and process termination payments. Process increases and calculate back pay. Assist the Payroll Manager with month-end consolidation. Ensure that payslips are produced accurately distributed to staff after checking for errors or omissions. Ensure that all amendments are properly recorded (filed) with good narratives and properly authorised. Liaise with personnel in maintaining and updating employee information (i.e. new employees and leavers, sick pay, etc as required). Update, maintain and safeguard all payroll records by ensuring that all records are opened, updated and filed in accordance with quality and security standards. Supervise the opening, updating and maintenance of payroll records and files. Payover to 3rd Party (e.g. Profile). Supervise the Time & Attendance function and all related time matters. Gate keepers of payroll policies and procedures Responsible for entire business unit Customer facing and take the lead on payroll processes Support HR teams with ad hoc queries and payments Prepare for audits and work with internal and external audit teams Provide business with information on BBBEE for reporting purposes Manage deadlines relating to payroll capture, submission, payment and reporting Tax Administration Manage the deduction of employee tax. Manage the request and processing of tax directives. Manage the issuance of IRP5/IT3(A) certificates. Payroll Reporting Analyse and report regularly on the business unit payroll to the Payroll Manager. Maintain the currency of the various analytical reports designed to aid business understanding, including comparatives to prior years, business sectors and budget. On a monthly basis, analyse actual paid per employee by department, showing all relevant remuneration, allowance and deduction components. Compile and maintain leave, sickness and overtime reports. Compile the monthly regional headcount report with narratives regarding movements and employment types. Assist in departmental payroll budget preparation. Provide overtime provision reports to business units. Staff Supervision Supervise and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills Development Act. Monitor staff performance and provide regular feedback. Supervise staff activities, ensuring service levels are met and protocols are adhered to. Coach and support staff where necessary to achieve objectives. Supervise staff leave and general time management issues in line with organisational deliverables and standards. Conduct performance appraisals with subordinates. Establish sound staff and labour organising and communication structures and systems. Delegation of duties when necessary. Setting of 4+1 targets for payroll officers and payroll clerks, drive performance and evaluate