Mustek: Financial Administrator/Travel Co-Ordinator








Company Mustek
Reference # Financial Administrator/Travel Co-Ordinator (MIDRAND)
Published 22/10/2021
Contract Type Permanent
Salary Market Related
Location Midrand, Gauteng, South Africa
Introduction
The purpose of this job is to administer the Admin/Accounts Department and Travel Co-Ordination for employees within Mustek Limited ensuring correct procedures are followed to maintain the expected standard. This includes but is not limited to managing a debtors portfolio, performing Debtors’ Clerk functions and arranging all aspects of travel arrangements for various staff and destinations either directly or via a travel agency.





Job Functions Finance
Industries ICT – Information & Communications Technology
Specification
•Ensure database is kept up to date.
•Reduce the value of overdue debtors (60/120 days and older) to 5% of book value.
•Complete all allocations per unallocated payment list 100% accurately on a daily basis.
•Assist clients with cash payments following the correct procedure and ensuring accuracy.
•Process and electronic payments accurately as and when necessary.
•Prepare and submit cash flow analysis on time as requested by HO.
•Prepare and submit all journals, manual debit notes, manual credits and debtor’s refunds, including relevant attachments timeously.
•Maintain customer credit limits according to credit insurance limits.
•Keep the Age Analysis within the DSO (Days Sales Outstanding) range.
•Complete all customer requests for statements and invoices on the day of the request.
•Prepare reconciliations of accounts as per customer request within one day.
•Maintain a filing system in respect of accounting data, records, contracts and invoices.
•Maintain tracking systems, such as e-mail correspondence. Submit timely reports and prepare presentations/proposals as assigned
•Maintain financial security by adhering to internal controls.
•Protect organisation by keeping information confidential.
•Inform the Branch Manager and Regional Manager of potential bad debts, forwarding Warning Letters & Final Demands to clients timeously.
•Take action regarding irregular activities on Dealer Accounts, such as purchases by unauthorised person.
•Monitor overtrade report on a weekly basis.
•Ensure that proper Debtors credit limits are managed and applied for (Credit Guarantee).
•Process Payment requisitions and Travel Requisitions when required
Requirements
Qualifications and Experience Required :
•Matric
•Diploma/Degree in Accounting / Finance
•Credit Vetting Qualification
•Credit Control experience of at least 5 years

Skills:
•Excellent numeracy
•Analytical skills
•Negotiation
•Problem solving
•Leadership
•Excellent communication
•Conflict management
•Customer focus
•Time management

Knowledge:
•In-depth knowledge of financial principles and processes
•Good understanding of relevant legislation -POPI
•Good understanding of core business principles and processes
•Knowledge of procurement principles and practices
•Good knowledge of organisational policy and procedure

Job Closing Date 26/10/2021