Manline Energy: Operations Admin Supervisor








Company Manline Energy
Reference # Operations Admin Supervisor
Published 24/11/2021
Contract Type Permanent
Salary Market Related
Location Germiston, Gauteng, South Africa
Introduction
The candidate will be responsible to support the management team with specific administration tasks to assist in the smooth running of operations.
Job Functions Administration,Finance
Industries Freight / Shipping / Transport / Import / Export,Logistics
Specification
Key deliverables and outputs

General administration
oPre-check and process all trip envelopes on MAX
oPOD’s
Daily collection of documents and verifying all information
Preparation of POD’s as per SLA
Communication of POD’s to customers as per SLA
oPreparing the monthly debtors schedule for month-end
Reconciling all trips done per customer and preparing for invoicing
oProcess cash request (money orders) for vehicles travelling outside of SA
Reconciling money orders on an ad hoc basis





•Reporting
oUpdate loss and gain schedule on a daily basis
Data capturing of daily deliveries
oDaily Update of delivery reports
Providing customers with daily delivery schedule
Sending proof of deliveries to all customers

•Wage schedules
oSupervising capturing of driver wages on a monthly basis
Ensure all wages are captured correctly before submission to HR

•Driver Training
oScheduling all drivers for annual training prior to expiry of certificates
oUpdate of training matrix
oFiling and maintenance of all training records

•Vehicle documentation control
oCollection and administration of documents of all vehicles
Vehicle License
Logbooks
Fire permits
Dip charts
Meter calibration certificates
Sensor certificates
oPreparation of documentation for vehicles travelling outside of South Africa.

•Customer service
oCapturing of figures and reconciliation for customer schedule used for invoicing.

•Adherence to the company’s Road Traffic Safety Management System (RTS ms).

Requirements
Essential:

•Matric / Grade 12
•2 – 3 years’ experience in an admin environment.
•Debtors experience an added advantage
•Computer literacy ( Microsoft Excel, Word, PowerPoint and Outlook)

Advantageous:

•Relevant tertiary qualification in transportation/logistics/business management
•Experience in the Logistics industry
•Knowledge of the NBCRFLI Main Agreement
•Ability to coach and work with people

Job Closing Date 01/12/2021