Herotel: Admin Assistant

Company Herotel
Reference # HEROT_WC_ADMIN
Published 25/08/2021
Contract Type Permanent
Salary Market Related
Location Stellenbosch, Western Cape, South Africa
Applications are invited for the Admin Assistant position to be based in the Stellenbosch (Western Hub).

Duties of the Administrative Assistant include providing support to the Growth team, assisting in their function’s general administrative activities.

Job Functions Administration,Project Management
Industries Admin, Office & Support,ICT – Information & Communications Technology,IT – Information Technology,Telecommunications
Key Performance Areas would include, but are not limited to:
– Maintain a filing system relevant to Growth environment keeping track of all aspects pertaining to
various projects.
– Update administrative systems to make them more efficient.
– Make contact with Municipalities in relation to identifying stakeholders as part of the wayleave
submission process in preparation for Planners.
– Organize and schedule appointments with Municipalities as required.
– Collection and collation of time sheets from Site Supervisors and follow outsource services SOP (sign
off from PM & HR).
– Prepare and manage communication and release of ‘live’ areas on the network and MDU’s for Sales
and Scheduling to work from.
– Assist with quotes from suppliers as required.
– Adding information to the BOM as required.
– Any adhoc tasks as required by their manager (reporting, admin or personal assistant tasks).
The successful candidate must have the following experience/skills: –
– Proven experience as an Administrative Assistant or Office Admin assistant
– Experience on the systems used within HeroTel would be an advantage
– Knowledge of office management systems and procedures.
– Working knowledge of office equipment, like printers and fax machines.
– Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
– Excellent time management skills and the ability to prioritize work.
– Attention to detail and problem-solving skills.
– Excellent written and verbal communication skills.
– Strong organizational and administration skills with the ability to multi-task

Education Requirements:
Grade 12
– Additional qualification as an Administrative Assistant or Secretary will be an advantage.

Job Closing Date 08/09/2021