Growthpoint Properties: Property Administrator

Company Growthpoint Properties
Reference # PRA49 – Property Administrator
Published 06/09/2021
Contract Type Permanent
Location Vereeniging / Kopanong, Gauteng, South Africa
Growthpoint provides space to thrive with innovative and sustainable property solutions. We are an international property company with assets on three continents and the largest South African primary REIT (Real Estate Investment Trust) listed on the JSE. We own and manage a diversified portfolio of over 550 property assets, locally and internationally.

Growthpoint is a FTSE/JSE Top 40 Index company, a constituent of the FTSE EPRA/NAREIT Emerging Index and is in the FTSE4Good Emerging Index and FTSE/JSE Responsible Investment Index.

Job Functions Administration,Facilities & Property Manager
Industries Facilities & Property Management,Property Development
Job purpose

Provide full property administrative and specialized support to the Centre Managers and the Portfolio Manager. Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries as and when required.

Duties and responsibilities

•Draft offers and collate lease information
•Populate basic information into the Lease Approval schedule
•Draft lease agreements
•Capture leases on the Property Management system
•Follow up on outstanding leases
•Prepare monthly reports
•Ensure data clean-up on the Property Management system
•Capture Purchase Orders onto Fraxion
•Perform lease audits
•Manage the tenant movement forms communication with RMS
•Capture projections into the Property Management system monthly
•Capture budget into the Property Management system annually
•Calculate annual rates and refuse recovery, sewer increases and insurance adjustments for loading onto the Property Management system
•Assist Centre Managers and Portfolio Managers as and when required

Experience & Qualifications

•Post matric qualification in Property Management or equivalent diploma/degree
•Minimum 5 years of experience in property management, administrative and or client interaction roles required
•Knowledge of property management is an advantage

Personal Attributes

•High attention to detail
•Ability to cope under pressure
•Hardworking and highly organized
•Excellent interpersonal skills and a team player
•Excellent time management skills
•Proactive, self-starter with initiative
•Ability to multitask
•Client focused at all times (internal & external)

Competencies and Skills

•Computer literacy
•Ability to draw schedules/reports on system
•Good communication skills – written and verbal
•Time management skills
•A good mix of interpersonal and administrative skills
•Good problem-solving skills
•Excellent touch-typing skills with a high accuracy rate

Working conditions

This position is office based and works on a normal 40 hours a week. Busy periods may require extra hours to ensure deadlines are met. Employees may be required to travel for business purposes.

Job Closing Date 08/09/2021