ESKOM: Project Administrator

Reference # PA001
Published 13/07/2021
Contract Type Permanent
Salary Market Related
Location Bryanston, Gauteng, South Africa
To provide project administrative support in the coordination and execution of projects for the IT change and Project Management Office.
Job Functions Administration,Information Technology
Industries Financial Services,Insurance
Administer Projects

– Prepare the agenda for project meetings and distribute to all stakeholders prior to the meeting
– Take minutes at project meetings and distribute to stakeholders
– Follow up on action items identified as per each meeting held
– Check that all review milestones and/or deliverables have auditable, completed items and ensure all critical project documents are filed as per the PPO lifecycle
– Update project tasks on the Project Portfolio Office (PPO – project system)
– Provide support to Project Coordinators on other projects to update tasks on the project system
– Prepare requisitions for submission to the Project Manager for approval
– Reconcile invoices for projects
– Track invoices and follow up on outstanding payments
– Compile dashboards and flash reports for all levels of the organisation and submit for approval
– Prepare project status updates to the Executive team and other Committees as per the pre-defines schedule provided
– Arrange equipment i.e. laptops, email addresses, software, parking and building access for new PMO staff and vendors onboarding to assist with projects
– Timeous logging of system faults
– Timeous notification and resolution of project issues escalated to Project Managers

Coordinate and Facilitate Projects

– Support the Project Managers in the coordination of project resources for scheduling purposes
– Update the PPO system in the management of issue logs, decision logs and risk logs in support of Project Managers
– Set up project meetings internally and with external vendors and secure the appropriate meeting room
– Liaise with Facilities in the arrangement of the meeting room and the required refreshments
– Provide support to other project teams:
– Updating of project system
– Scheduling of project meetings, etc.
– Log system issues and liaise with the system provider to address system issues
– Liaise with external vendors to coordinate times and dates available
– Assist PMO managers in monitoring project deliverable deadline statuses

Maintain Project Documentation

– Assist in compiling and maintain mandatory project documentation in order to ensure project compliance in terms of Programme Management Offices standards and procedures
– Collate and manage project information and reports, to ensure that relevant stakeholders are adequately informed on project status
– Update and maintain project schedules
– Maintain a project repository, to ensure that project information is accessible to all stakeholders

Relevant Diploma
At least 2 years job-related experience
Project Management Office (multiple / portfolio management) experience would be advantageous
An extensive understanding of the Microsoft Office toolset (MS PowerPoint, MS Word and MS Excel)
Administration of a Project System / project tool e.g. Project Portfolio Office
Ability to perform a quality assurance role
Business writing skills
Minutes taking
Ability to problem solve, analyse and meet deadlines
Knowledge of Benefits system
Knowledge of Pension Benefits
Knowledge of Pensions Fund administrative procedures and processes
Understanding and knowledge of Microsoft Applications
Job Closing Date 20/07/2021