City Property Administration (Pty) Ltd: Payroll Administrator

Company City Property Administration (Pty) Ltd
Reference # LC030
Published 16/08/2021
Contract Type Permanent
Salary Market Related
Location Pretoria, Gauteng, South Africa
City Property Administration (Pty) Ltd is a residential and commercial property management company that has been operating since 1968 with their headquarters in Pretoria and a supporting office in Johannesburg. City Property transforms buildings and injects fresh vitality into our inner cities. We provide sophisticated, modern and cosmopolitan retail spaces, offices, warehouses and apartments that ensure that those who live and work in the CBD enjoy the best South Africa’s cities have to offer.

The Payroll Department in Pretoria has a position for an Administrator: Payroll. If you believe you meet the requirements for this position, then please send through your CV.

Job Functions Payroll
Industries Facilities & Property Management
The main tasks and responsibilities associated with the position are listed below. This is not an exhaustive list of tasks and responsibilities and any other tasks and/or responsibilities that could be reasonably expected for the position may be required.

Manage, maintain and update payroll related data.
1.Request and receive new employee files from HR and capture accurately to the VIP system. Hand the files to senior payroll administrator for checking by the 7th of each month and file all completed files.
2.Capture all Payroll instructions to the VIP system i.e. loans, increases etc.
3.Download and process SARS AA88 requests on the payroll.
4.Ensure that all staff have access to their payslips at least 2 days before salaries are paid out.
5.Stay abreast of new developments on the system.

Perform general administration duties.
1.Accurately file payroll documentation by the end of the current month and ensure the safe keeping and confidentiality of employee files at all times.
2.Assist HR with dummy payslips, UIF forms etc.
3.Complete various payroll schedules and email it to the relevant persons by the end of the current month.
4.Check various processes on various dates as stated on Duty list.
5.Apply for Tax Directives where applicable.
6.Approve / decline leave on the ESS system every afternoon and follow up on any uncertainties.
7.Complete the Leave Recon monthly before the end of the following month.
8.Attend Payroll and HR induction meetings monthly and take minutes.
9.Assist the Snr Payroll Administrator with monthly reconciliations i.e. Medical Aid, Insurance accounts etc.
10.Achieve and maintain a good working relationship with staff and team members.

Working conditions:
Office Based.

Qualifications & Experience:
1.Matric qualification required.
2.Payroll qualification preferred.
3.3-5 years payroll administration experience required.
4.2-3 years working experience on Sage People 300

Skills & Knowledge Required:
1.ESS (Employee Self Service) knowledge and experience beneficial.
2.Knowledge of applicable legislation (e.g. Leave Policy, company benefits, maternity leave etc.).
3.Knowledge of basic Tax laws including SARS submissions and requests.
4.Keep up to date with legislative requirements.
5.MS Office:
a)MS Word – Basic
b)MS Excel – Intermediate
c)Outlook – Basic
6.Good typing skills.

Personal Attributes:
1.Problem solving – find solutions when emotions are involved.
2.Reality testing – be objective; see things as they really are.
3.Impulse control – resist or delay impulse to act.
4.Stress tolerance – coping with stressful situation.
5.Interpersonal relationships – building mutually satisfying relationships.
6.Empathy – understanding & appreciating how others feel.
7.Independence – be self-directed and free from emotional dependency.
8.Assertiveness – communicating feelings and beliefs; being non-offensive.
9.Multitasking – dealing with several activities at a time, enjoy being given new tasks before they have finished another.
10.Teamwork – cooperation with others, good-natured attitude and encouraging people.
11.Persistence – sticking with tasks, not giving up, dislike leaving things unfinished.
12.Rule following – adhere to rules and strictly follow work regulations.
13.Attention to detail – focus on details, strive for perfection and be well organized.
14.Planning – enjoy making detailed plans and long-terms plans.

Job Closing Date 23/08/2021