Barloworld Automotive & Logistics: Senior Officer








Company Barloworld Automotive & Logistics
Reference # #13/04/2021
Published 13/04/2021
Contract Type Permanent
Salary Market Related
Location Johannesburg, Gauteng, South Africa
Introduction
Core purpose of the role
To oversee, coordinate and support all activities related to Tender (proposals) and Key Account Plans (KAP). To produce exceptional quality Proposal submissions that comply with established operational, financial, regulatory framework, reputational and legal business requirements ensuring that scheduled deadlines are met. The incumbent will be responsible to ensure document version control procedures are developed and implemented, while working under pressure and to demanding deadlines but retaining excellent attention to detail.
Job Functions Logistics,Sales,Support
Industries Logistics
Specification
Key deliverables and outputs

Strategic/Financial

•Obtain necessary approvals from Business, Financial and Legal for bid participation
•Set tender scoping for tender green light team in order to meet tender deadline
•Ensure Key Account Plans are developed with the accountable stakeholders from all Barloworld Logistics business areas

Operational

•Set project roles and responsibilities within the various specialist areas including timelines
•Compile the tender & proposal response
•Gather competitor insights on bid submissions
•Ensure product write-ups are relevant and current
•Attendance of briefing and clarification sessions in order to further understand requirements of the tender.
•Ensure that we are aligned to the Barloworld Logistics, value proposition and all legal and other document requirements (such as pricing
matrix; mandatory documents; supporting documents) are included.
•Manage and maintain proposals and tender bid library of company information and literature in order to ensure that there is a point of
reference to successful and non-successful tenders
•Ensure that all final submissions are saved electronically on shared drive / CRM system
•Track the status of the tender submission and Key account plans and supply feedback in weekly & monthly departmental report format to
business concerning any or all findings if made available.





Team leadership and performance

•Provide clear direction and decisive leadership to the internal project teams, ensuring all are aligned to the goals and have a clear purpose.
•Set clearly defined performance standards / targets , holding team members accountable to achieve these and providing support and
guidance where needed.
•Create and maintain a constructive atmosphere within the team, engaging and motivating team members to always give their best, while
respecting any areas of diversity (whether areas of expertise, cultural, gender, age, background, etc.)
•Ensure adherence to set business policies and procedures, emphasising the importance of general discipline at work and objectively
correcting and handling any deviations as they arise.
•Set the example to the team and deliver on the employee value proposition by leading the team and the business in line with the Barloworld
Leadership Competency Framework.

Communication and engagements

•Interact with internal stakeholders and external customers regarding shortlisting, presenting and discussing all queries regarding submission
and other terms and conditions
•Alignment of Project team (Functional areas, Business Development and Business Units)
•Senior Management in business units responsible for key account plans
•Ensure clear communication throughout engagement process with prospective clients and existing customers

Requirements
Academic qualifications

Essential:
•Diploma in Commerce or Marketing related area
•Advanced level MS Office skills (particularly MS Word and MS PowerPoint)

Advantageous:

•Degree in Commerce or Marketing area
•Certified to APMP Foundation

Note:
The role requires the incumbent to work outside of normal working hours when required; ad hoc national travel will be required
The role requires the incumbent to work with confidential personal and client information and would require a high level of trust and understanding of POPIA requirements

Work experience

Essential:

•2 – 4 years’ experience managing the tender process
•Broad exposure to internal areas (Risk, Finance, Legal, IT and Operations)
•Broad exposure to legal and corporate governance processes
•5 years management experience
•3 Year Project management experience within a tender management environment
•5 years exposure to Supply Chain and Logistics environment
•Advanced Tender writing experience

Advantageous:

•Experience in influencing and presenting to Management teams

Job Closing Date 20/04/2021