Barloworld Automotive & Logistics: Administrator








Company Barloworld Automotive & Logistics
Reference # #13/04/2021
Published 13/04/2021
Contract Type Permanent
Salary Market Related
Location Johannesburg, Gauteng, South Africa
Introduction
Core purpose of the role

The core purpose of the role is to assist Marketing, Customer Engagement and Business Development, including the Business Units and Functional Areas in achieving Barloworld Logistics’ overall business development objectives. The main objectives for this position is to:
•Attend to all administrative requirements in the delivery of high-quality Proposal submission documents, working under pressure and to
demanding deadlines but retaining excellent attention to detail
•Responsible for the introduction and implementation of all necessary document version control procedures and processes on the CRM
system and external stakeholder portals.
•Training in order to ensure that business comply with company policies and procedures relating to Marketing and Customer engagement
information.
Proposals could be related to new demand on RFx’s, or internal demand from Key Account Plan’s

Job Functions Administration
Industries Logistics
Specification
Key deliverables and outputs

1.Coordinate all administrative aspects of Proposal development:

a.Schedule proposal kick-off meetings
b.Attend proposal kick-off meetings, review meetings and note taking
c.Coordinate final document review
d.Manage delivery of completed proposal

2.Assist in the development and delivery of all proposals:





a.Ensure delivery of compliant, professionally produced proposals within customer defined timeframes:
b.Assist in drafting and review proposal submission content, ensuring all proposals are submitted on time and fully compliant with the
requirements
c.Consolidate sections and/or documents developed by other team members into the required tender format
d.Coordinate clarification questions, forward to client and monitor responses
e.Coordinate proposal input from a variety of stakeholders, typically involving contributions from Business Units, Functional Areas and
Business Development
f.Ensure all proposals are formatted and comply with company brand guidelines, customer requirements and internal quality guidelines
g.Ensure proposal documents follow standard formatting and quality standards

3.Assist with delivery of proposal:

a.Control printing (if traditional print) or electronically saving of proposal
b.Do final check of document print before delivery of the completed proposal

4.Create and maintain reusable material and other documents.

a.Champion document management and change control best practices
b.Maintain and make available master document sets
c.Ensure that material is grammatically correct, well-researched, and without spelling mistakes
d.Ensure consistent branding of all company specific documents

5.Ensure adherence and Maintenance of Proposal information on CRM database:

a.Ensure the information accurately reflects the opportunity status
b.Create job numbers in CRM when opportunities come in

6.Maintain Personal and client information

a.Ensure CRM system is updated with latest information
b.Updating of client platforms with necessary company information

7.Maintain company standards

a.Ongoing training and on boarding of relevant staff related to Marketing and Customer Engagement policies and procedures

Requirements
Academic qualifications

Essential:

•Matric
•Diploma in Office Administration
•Advanced level MS Office skills (particularly MS Word)

Advantageous:

•Certified to APMP Foundation

Note: The role requires the incumbent to work with confidential personal and client information and would require a high level of trust and understanding of POPIA requirements

Work experience

Essential:

•2-3 years in administration or sales
•2 years in Proposal coordination and preparation
•Proven track record of planning, producing and delivering compliant proposal documents within a complex business environment
•Engaging at senior management levels

Advantageous:

•Exposure to SCM & Logistics industry

Job Closing Date 20/04/2021